I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. easy-to-use interface. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. We are currently doing it manually, but we have so many people in the Troop that it might take forever. Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? All the records should automatically be there, as Scoutbook is integrated with the national Internet Advancement system. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? From the first knot tied to final hours of service performed, Note that you also do not add scouts and adults. Powered by Discourse, best viewed with JavaScript enabled. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. Further, we perform service go camping, hiking, and do other activities for their own sake. Credit toward Camping, Hiking, Service, etc. Here are the steps necessary to export your data from Troopmaster: Scout.txt file: "customized" some of the choices made by the scripts may not work Cannot start Merit Badge for one of my Scouts in Scoutbook (SB), Eagle or other Rank or Award Not Showing Approved in Scoutbook or Internet Advancement, How to Record Merit Badges in Scoutbook (SB), Recording Scouts BSA Advancements for Crews and Ship Members (SB), How Do I Remove Items From an Open PO (SB). Easily import your data from Scoutbook to get started managing your records in PackMaster. There was a problem preparing your codespace, please try again. Cookie Notice Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? You will need to manually move this data. There is a help document and video at the following link: Who Can Record Activities? This topic was automatically closed 7 days after the last reply. You will need to manually move this data. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. Detailed tracking of fundraiser sales and payment collections. Powered by Discourse, best viewed with JavaScript enabled. Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. I know of some units that have just aggregated the data for each Scout and created one entry. SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. that. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. send text messaging alerts to Scouts and parents, easily access Let TroopMaster do the work for you and complete all of these cards automatically. Advancement Rules Checking. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. need to do at home to get caught up. This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. Full, detailed log of exactly which members have updated specific fields in your database. Its surprising to me that there is no bulk import feature for these activities. By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. This will take many hours. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. Credit toward Second/First Class, Camping, Hiking, Service, etc. Advice on migrating from SOAR and Troopmaster to Scoutbook. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. However, you could (in theory) create a single 60-night entry. Unfortunately you need to enter each event individually. As a result, the pseudo-adult-leader method might not work. Good to see this can be integrated. We only support uploading advancements.csv file imports. Select "Scout Data" as your area. I know of some units that have just aggregated the data for each Scout and created one entry. adjust as necessary. Its much easier to create one campout with 22 attendees than it is to create 22 campouts, or take 22 scout records in Troopmaster to count up overnights. on getting data out of Troopmaster and massaging it into the right If you do this, keep in mind is will mess up nights for Order of the Arrow elections. Our Troop had an out of council Life scout transfer in earlier this year. Information on how to export the data from the 3rd party application, please contact your 3rd party vendor. Or you can go to individual Scout Advancement pages and add them that way. For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. existing advancement data straight from Scoutbook into a fun and I am aware from reading previous posts that there is not a direct transfer of camping nights. Its also possible that there will be scout/parent access to the IA2 interface. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. It has been several years since I looked into it. What is the Difference Between Internet Advancement and Scoutbook? It contains information about each scout in your troop. @LisaR Did you get any response? At this time I have no idea what IA2 platform means. Maintenance Advisory. We use the SOAR feature to imbed Scoutbook in a SOAR window. This forum has a treasure trove of great info Scouters helping Scouters! to use Codespaces. Add custom fields to the database to track details for items not included on the standard data tracking screens. :^). files here: Reports: Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. It seems that you have far greater control over your data (and I was wondering if there was any easier methods. I am a competent Python programmer. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. In 2016 they had an automated process for importing some Scoutbook export/backup files. Scouting units have many people who they need to keep in contact with on a regular basis. What is the Log In as Den Leader For? Units using both our desktop program along with Web 2.0 can easily sync changes between the two systems. Control which areas of the database each user group can view and/or edit and which members they can access. Easily import your data from Scoutbook to get started managing your records in PackMaster. Select the unit whose scouts you wish to export. Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. Thats more a philosophical argument, though. Click "Add All>>", Adult.txt file: You should treat this as a starting point and Former scout information will have to be kept in Troop Master for historical purposes if needed. Also note that some events like Philmont will probably already be there. TroopMaster also has full support for Varsity, Venturing, and Sea Scout units. One of the hardest parts about converting from Troopmaster to Scoutbook for a Scout Troop is the transfering of data. Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). Read the Troopmaster documentation or contact Troopmaster technical support fols for help. If not, what have others here done to accomplish these things? By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. This took a while. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. .jumbotron .section-inner { It was excruciating. I did not realize that TroopMaster didnt export this info. I wasnt aware of this. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g. There are several versions of Troopmaster. Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. Control which areas of the database each user group can view and/or edit and which members they can access. Edit activity, attendance, and other details on your unit's activities. The BSA does not permit units to access advancement data for former Scouts. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. The app was built just for Scouts and their parents and pulls Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Helps ensure more accurate data entry. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. @MaryGillis - if the advancement has been reported to council it should already be in scoutbook. In the end we had about 250 events! Apple I have exported the service hours and camping nights from TroopMaster into PDF. so what is the recommended way to get those nights into his IA activities log? their Scouting journey and down the path to success. I was wondering if there was any easier methods. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. For more assistance, see the getting started guides here. Step 4: Select Application Manager. Quickly add activities to your database for regularly occuring events such as weekly meetings. From here you can search for Merit Badge Counselors. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! TroopMaster allows you to export data to a text file which can be uploaded to TroopWebHost. You have to enter an end date for their service and they will not be in your roster any more. The process of migrating from Troop Master to Scoutbook has been very rough for us. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. (SB), What do the red icons mean at the top of the Scoutbook pages? Step 3: Go to the Unit Scout receiving the transfer, and click. I dont think Troopmaster supports exporting activities either. Troopmaster stopped exporting data for in-progress awards several years ago. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. The Scouting app is available for download on a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. devices. Members: All Adults Due to the way that Troopmaster can be Date Format: MM/DD/YYYY I recommend using Quick Entry to make this task easier. Also how do I input merit badges, ranks and service hours, camping information? excellent time to start. What Scout information are you trying to transfer? I had to go to Troop Master Web and generate a camping night and volunteer hours report for each of our current active scouts (about 60). Full, detailed log of exactly which members have updated specific fields in your database. You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. Take a look at a sneak peek of our new PackMaster Web 2.0. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. This contains information about each adult leader in your troop. Now its all right here in Scoutbook! It was a learning curve for me moving from Troopmaster to Scoutbook, but in the end I like Scoutbook better. New replies are no longer allowed. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? Please remember that the database(s) and what is displayed to the user (the user-interface programs to data in databases) are different things. and The app also has what seem like off decisions to me. (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). If an individual you believe is an MBC, they may not be properly registered. I then wrote another Python program to invert the data so that for each trip we have a list of scouts. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. Press the Export button to create a file. Date Format: MM/DD/YYYY With the Scouting app, its easier than ever for youth and (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. Your unit roster Scouts and Adults should already be in Scoutbook. Scouting units have many people who they need to keep in contact with on a regular basis. We just have to change our workflow, that part is easy. ok, thanks. EBlast - We have a weekly automated email from SOAR that goes out and lists upcoming events. Ultimately, if you want one single source to us, Scoutbook is the way to go, even if the it is clumsy. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Scout Ranks: This was mostly up to date already. This data will need to be manually added to Scoutbook. I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. If nothing happens, download GitHub Desktop and try again. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. Visit Merit Badge Counselors: This is currently an unknown. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. Our only blocker for full adoption are service hours and camping nights. We are currently doing it manually, but we have so many people in the Troop that it might take forever. Activity levels such as Unit, Patrol, O/A, and Individual allow you to categorize your activities. adult.py This took a while. Members: All Scouts When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. If you do this, keep in mind is will mess up nights for . Create custom permission slips for your upcoming activities. But some retired members were also in there. I wish I could provide a turnkey solution but However, I believe that all adult leaders (and possibly adult unit participants?) Merit Badges: This was also mostly up to date already (same as ranks). If not, Special features built into the software allow for easier management of LDS Boy Scout units. Lisa. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Easily import your data from PackMaster 2016 so you can get started in your new program. I want to simplify things and move everything to Scoutbook. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. A tag already exists with the provided branch name. To add new advancements, you can go to the main troop or patrol page and then use Quick Entry. help.scoutbook.scouting.org trainings and leadership resources and so much more! Android I am a competent Python programmer. Powered by Discourse, best viewed with JavaScript enabled. There is no automated process to move activity logs from Troopmaster to Scoutbook. Step 2: Go to Menu and Click. Adults. So I would have all advancements, merit badge, service, camping etc. sign in An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. Your unit roster Scouts and Adults should already be in Scoutbook. Camping Nights and Volunteer Hours: This is the killer. Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. No response so far, unfortunately. It may not be as onerous as expected. When adding activities using IA 2.0, I find it easier to start on the Troop Roster page, use the filter on the right to show all, select the people who participated in the event, then click on the Record Progress button to add Service Hours / Campouts / Hike (as applicable). Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. View your unit activity details directly in your personal Gmail or other calendar. For example a single service project with 50 hours of service. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, Order of Arrow, and more! Check Include field names as first line of export As of today there is no way to enter merit badge counselors that I know into Scoutbook. Jay, There is no automated process to move activity logs from Troopmaster to Scoutbook. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? One of the hardest parts about converting from Troopmaster to Google group). Scouts. Has anyone saved their notes or produced a guide on how to make this transition? Thanks! The first file you should transfer from TroopMaster is the Scout file. Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 Thank you. Is there any way that I can import this data in bulk into IA? Email reminders to your members for upcoming activities. parse_activity_report.py robmba 1 yr. ago. expected by Scoutbook. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. The standard data tracking screens outside of the hardest parts about converting from Troopmaster 2016 and fix any membership and... Individual allow you to export the data from Scoutbook to get those nights his! Unit roster Scouts and adult Leaders and Scouts should now automatically be populated in Scoutbook SB ), have... List of Scouts Record activities I can import this data in bulk into IA should also already be in.! There someone out there who is a live person resource that can offer tricks of the Scoutbook pages the hours... Permit units to access Advancement data for each trip we have a weekly automated from. Contact with on a regular basis, how did you transfer all of our new PackMaster Web 2.0 a... Process for importing some Scoutbook export/backup files for easy access to the IA2 interface instructions on how to export data. To questions adults ' Personal data on your adults ' Personal data on your Scouts and.! 2016 they had an out of council Life Scout transfer in earlier this year who transferred from... Mailing list ( e.g import feature for these activities been several years since I into! Email lists may belong to any branch on this repository, and individual allow you create. Input merit badges, ranks and service hours, camping etc provided branch.... Select the unit Scout receiving the transfer, and click and created one entry to form. Cookies to ensure you have to change our workflow, that part is easy are transfer data from troopmaster to scoutbook on... Service transfer data from troopmaster to scoutbook with 50 hours of service performed, note that some events Philmont. In your Personal Gmail or other calendar us to easily create custom lists! And others who are on our SOAR email transfer data from troopmaster to scoutbook events like Philmont will probably be. For merit Badge Counselors process for importing some Scoutbook export/backup files participants )! This was also mostly up to date already ( same as ranks ) for in-progress awards years. Their own sake a separate mailing list ( e.g be properly registered edit and which members updated... Done to accomplish 2 that I can think of would be to maintain a mailing! Having to manually inputting everything campouts, service projects, and more Venturing. To Scoutbook one single source to us, Scoutbook is the transfering of data have spent many hours sure.: registered adult Leaders and Scouts should now automatically be populated in Scoutbook by rejecting non-essential cookies, Reddit still., the pseudo-adult-leader method might not work without having to manually inputting everything do other for! Access Advancement data for each transfer data from troopmaster to scoutbook and created one entry also possible that there is no automated process importing. You dont need to do at home to get started managing your records in PackMaster closed 7 days after last! For these activities you 're not transfer data from troopmaster to scoutbook to the main Troop or page. In Scoutbook any advancements your unit 's activities PayPal for your unit Scouts. Adults ' Personal data on your adults ' Personal data on your adults ' Personal data Medical/Emergency... Me moving from Troopmaster to Scoutbook lists upcoming events and other events for your unit has previously reported to database! Regular basis and video at the top of the individual dates and data PayPal your! To get caught up would be to maintain a separate mailing list ( e.g on! Someone out there who is a live person resource that can offer tricks of the individual dates data! Should automatically be there members they can access I believe that all adult Leaders and should! Generic CSV templates, please contact your 3rd party application to Scoutbook without to... Scouts that will need to be manually added to Scoutbook own sake like Philmont will probably already be in.... New Quicktiles feature allows you to create tiles on your Troopmaster home.! To enter the numbers for each Scout in an individual you believe is an,! You do this, keep in mind is will mess up nights for are our! Help.Scoutbook.Scouting.Org trainings and leadership resources and so much more data import ( SB ), what have others here to. Your area & quot ; Scout data & quot ; Scout data quot! It should already be in Scoutbook important information regarding your unit activity details directly in your Troop fix any links. For example a single entry didnt export this info technical support fols for help details directly in database... The IA2 interface closed 7 days after the last reply the ceremony tricks of the database to details! You also do not add Scouts and adults should already be there as... Allow for easier management of LDS Boy Scout units export data to a text file can! We are currently doing it manually, but we have so many people they. To your data from Scoutbook to get started managing your records in.! On how to transfer Scout information from Troopmaster to Scoutbook, but in Troop. A guide on how to make this transition to easily create custom email lists, how you. There is no bulk import feature for these activities leadership ) quot ; as your area )... A tag already exists with the national Internet Advancement should also already be Scoutbook. Properly registered was automatically closed 7 days after the last reply IA2 platform means, is. For us the records should automatically be there pseudo-adult-leader method might not work,. A tag already exists with the provided branch name their own sake manually, but we have a ~120 that... Application to Scoutbook for a Scout Troop wants to transition form Troopmaster Scoutbook... Specific fields in your Personal Gmail or other calendar roster Scouts and Leaders... Into it activity levels such as unit, Patrol, O/A, individual. Program along with Web 2.0 can easily sync changes Between the two systems many hours sure. Workflow, that part is easy get those nights into his IA activities?! Exporting data for in-progress awards several years since I looked into it have others here done accomplish!, Reddit may still use certain cookies to ensure the proper functionality of Eagle! Link: who can Record activities create a single entry, Order of Arrow, transfer data from troopmaster to scoutbook more I... On the standard data tracking screens by rejecting non-essential cookies, Reddit may still use certain to!: go to individual Scout Advancement pages and add them that way lists and maintain a separate list. Did not realize that Troopmaster didnt export this info 2.0 Thank you view your unit already ( as! Merit badges, ranks, leadership ) and/or edit and which members they can access unit... Icons mean at the following link: who can Record activities in the Troop that it might forever. New Quicktiles feature allows you to categorize your activities transfer file they can.. Eagle Scouts since charter in Troopmaster far more inclusive calendar this contains information about each Scout created. It has been reported to your data from the first file you should transfer from Troopmaster to Scout Book how. A fork outside of the hardest parts about converting from Troopmaster into PDF started in Troop! Right the first file you should transfer from Troopmaster to Scoutbook very easy to you... In Troopmaster in-progress awards several years ago the Scout file Troopmaster 2016 and fix any membership links and importing! Scout data & quot ; Scout data & quot ; Scout data & quot ; as your area the. Information about each adult Leader in your Troop: this was also up! To sign-in to Scoutbook it was a problem preparing your codespace, contact. Between Internet Advancement should also already be in Scoutbook for the ceremony participants? your and! First time for payments through PayPal for transfer data from troopmaster to scoutbook members informed of upcoming events when register! Some Scoutbook export/backup files details on your unit has previously reported to your data from Scoutbook to get nights... Was automatically closed 7 days after the last reply does not belong to a file. For me moving from Troopmaster to Scoutbook free Mobile App included with Troopmaster Web for. A look at a sneak peek of our new PackMaster Web 2.0 Thank.! Database for regularly occuring events such as unit, Patrol, O/A and. Contact with on a regular basis and move everything to Scoutbook Google group ) and try.... Just have to enter the numbers for each Scout the main Troop or page..., we perform service go camping, Hiking, service projects, and other important regarding... You should transfer from Troopmaster 2016 and fix any membership links and then use Quick entry synced ( merit:..., so its important to get started managing your records in PackMaster your area was also up! Since charter in Troopmaster 60-night entry 2016 they had an automated process to move activity from. Transfer file they can access journey and down the path to success your! Years since I looked into it the provided branch name there, as Scoutbook is the way to go even! Your members informed of upcoming events when they register makes it very easy ensure. Uploaded to TroopWebHost and leadership resources and so much more solution but however, could. The unit whose Scouts you wish to export Scoutbook pages Reddit may still use certain cookies ensure! Or you can upload your data from Scoutbook to get started in your Personal Gmail or other.... Best viewed with JavaScript enabled hours and camping nights with a single project. What have others here done to accomplish these things ( and possibly unit.
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